Your main goal: Ensures the availability of the purchased materials and relevant handling documentations at the established delivery point, in accordance with the order conditions and within the scheduled time limits.
Your key activities:
In this function you need to ensure that the supplier defines a supply preparation plan that have to cover all phases of the preparation cycle in accordance with contract dates. Next to this you need to ensure the correct materials' receipt into the Integrated Information System (SAP/IBIS), or other Electronic Systems.
You need to ensure the availability of all information regarding supply development that may be useful for a correct application of liquidated damages for late delivery, if any. Also do you need to examine the order, taking the necessary steps to remove any potential cause that impedes management of the assigned order.
Other tasks are:
- Takes note of the required document types and of the dates when these documents should be made available to the supplier;
- Checks the presence of constraints or particular technical provisions, special or onerous inspections that could represent problems, in order to respect the delivery dates;
- Makes visits at vendors' premises to expedite the deliver and / or make visual inspection of tests
On a daily basis you interact with the vessel & the vessel maintenance surveyors in order to decide the criticality of the orders.